How to take minutes at your local meetings. Remember, meeting minutes are not a verbatim transcript of everything that was discussed; they should be an informative recap of discussions and decisions.
A Template for Local Meeting Minutes
· In attendance:
(the names of the meeting participants)
· Regrets:
(the names of those who weren’t able to attend the meeting and sent
their regrets)
(NOTE: If “Rules of Order” are used, the minutes may also include
the specific wording of motions and the names of movers and
seconders), the details of recorded votes, etc.)
· Date and time that the meeting began
· The agenda that was approved at the meeting
· Amendments (if any) and approval of previous meetings’ minutes
· Business arising from previous minutes (a summary of decisions)
· Reports (the name/title of the report; the report itself can be included as an attachment, if desired)
· New business (a summary of decisions)
· Date, time and location of the next meeting
· Time that the meeting adjourned
REMEMBER Meeting minutes are not a verbatim transcript of everything that was discussed; they should be an informative recap of discussions and decisions.